About Writing Informal Short Reports Essay

Short reports are usually informal reports. Generally, these reports serve current needs and tend to have a limited readership. They tend to be between one and five single-spaced pages (ten double-spaced). They also tend to express a first person point of view. They use a personal style — we and you and a familiar vocabulary that conveys informality. They are often formatted for internal and external use. Memo-Reports Most informal reports follow the memo or letter format and are referred to as memo-reports and letter-reports. Use the memo-report format when writing internal or external communications about routine operations and familiar subject matter. Use it to inform colleagues about recent experiences — field trips, meetings, and seminars, and to report on achievements. Write a memo-report when you want to file a record of a decision, a transaction, a meeting, or a proposal. Any subject that needs documentation can be developed as a memo-report: new procedures and policies, background information for sales staff, new marketing strategies, and so on. See more:  First Poem for You Essay Since the subject matter is either routine or familiar or your readers, the one-line reference in the memo heading serves as the introduction. Arrange points for impact The standard of the memo-report are shown below in a conventional arrangement. †¢ Memo heading: To, From, Date, Subject. †¢ Source of the assignment: identification of the department head or superior who suggested or authorized the report (normally the person to whom you address your memo-report). †¢ Statement of the problem: a discussion of the background or status of the subject, a summary of the consequences of not taking action, and a reference to the scope and purpose of the report. †¢ Main points: introduced by headings. †¢ Summary and conclusions. Letter-Reports Any informal report can be developed in the letter-report format: a report on estimates for repairs or services, proposals for supplying a service or product, and updates on achievements, and so on. Arrange points for impact The standard parts of letter-reports are shown below in a conventional arrangement. †¢ Inside address †¢ Salutation †¢ Source the assignment †¢ Statement of the problem †¢ Main points †¢ Recommendations †¢ Complimentary close